When seeking a job, efficient communication skills help candidates express their ideas clearly, demonstrate professionalism, perform better in interviews, and improve their chances of landing an ideal position.

Here's a practical guide to using three formulas to communicate more efficiently.

Formula 1: The categorization method

Overall statement + classification + detailed support

When answering a question, first state your conclusion concisely, then categorize your supporting points, and finally provide detailed evidence for each category.

For example, if an interviewer asks: "Could you share the roles you've played and the achievements you've made in past projects?" You can answer by following the formula:

1. Overall statement

"In my past projects, I served as project manager, team leader, and technical expert. In these roles, I successfully improved team efficiency and optimized technical solutions."

2. Classification

Categorize your experience into clear areas, such as:

- Roles and responsibilities: Detail your specific duties and challenges in different projects.

- Key achievements: List quantifiable outcomes and successes.

- Lessons learned: Share major takeaways and how they improved your work.

3. Detailed support

Under each category, provide specific evidence:

- In roles and responsibilities, explain how you overcame specific challenges.

- For achievements, include specific data.

- For lessons learned, share a concrete example and how you apply what you have learned in future tasks to improve efficiency.

Finally, make a brief summary of your main roles and achievements to reinforce your answer.

Formula 2: The problem analysis method

What + Why + How

1. Identify the problem

Clearly state the specific problem you are solving. For example:

- Why does my resume have such a low pass rate in the initial HR screening?

- Why was the discussion about my career plan in the last interview unsatisfactory?

2. Analyze the problem

Gather information through research, conversations, or data analysis. Identify root causes. You can use tools such as a cause-and-effect diagram to categorize potential factors, including communication skills, professional knowledge, and internship experience, and assess their relative impact.

3. Develop and implement a solution

Based on your analysis, create a targeted action plan. Put the plan into practice, evaluate its effectiveness regularly, and make necessary adjustments.

Formula 3: The reflection and expectation method

Fact + Feeling + Future

This formula is ideal for post-interview reviews and self-reflection.

1. Clear self-awareness

Acknowledge and accept your genuine feelings during the job search, whether joy, frustration, or pressure. Understanding the factual basis of your emotions is crucial for managing emotions and adjusting expectations.

2. Effective communication

Actively seek constructive feedback. Share your feelings and thoughts with mentors, teachers, or family, and listen to their suggestions.

3. Adjust goals and take action

Conclude with concrete steps. Readjust your goals and expectations and develop a reasonable action plan to ensure your targets align with your personal values and long-term career direction.

Effective communication is not about eloquence, but about structure, clarity, and purpose. The three formulas outlined above offer job seekers practical frameworks to organize their thoughts, analyze challenges and manage emotions at different stages of the job search. Whether responding to interview questions, reviewing setbacks or planning next steps, these methods help candidates express themselves more clearly and confidently. Mastering structured thinking can improve interview performance and support long-term professional growth.

We hope this guide offers you some insights and helps you navigate your job-seeking journey with confidence and clarity.

 

Source: Official WeChat account of the Ministry of Human Resources and Social Security (ID: "rsbwwx")